Does the thought of taking minutes at a meeting overwhelm you? Have you ever read the minutes of a meeting that you attended and found that they did not correspond to your memory of what actually happened? Neither of these experiences is unusual. In this one-day course, participants will learn how to record minutes accurately and to maintain a balance between brevity and sufficient data so readers are well-informed but not overloaded with information. The course will also spend some time on agenda preparation. There are several opportunities to practice various aspects of recording minutes, including recording minutes from an actual, although brief, meeting.
Characteristics of effective minutes
Listening skills while recording
Tips to help you stay focused during a meeting
The do’s and don’ts of taking minutes
Understanding quorum and parliamentary procedure
Which items must be recorded and which should not be recorded
Safe shortcuts to use
Effective writing skills — clarity, coherence, brevity, active verbs
Using a computer to record minutes
What happens after the meeting
Creating a useful agenda
Teleconferencing issues and tips
- Anyone who has to take minutes of meetings
Elva Keip has designed and delivered courses in the adult education field for over 25 years. She relies on her experience and extensive research, along with her dynamic presence and sense of humour, to provide superb training in a variety of areas, such as facilitation, writing (basic, advanced and web), competencies interviewing, policies and procedures, and briefing notes. A key focus in all her courses is the effective use of plain language. Elva also offers one-on-one coaching for individuals who prefer a personal approach to their skills development.
“I found this session to be extremely effective. I have taken away many tips and will implement them.”
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